If you are using POP to connect your Outlook email client to the mail server, you may wish to leave a copy of email messages on the server (perhaps for a predetermined length of time). Leaving a copy of the email on the server can provide you with an added layer of backup security for important email messages. If you choose to leave a copy of email messages on the mail server, and unless you've configured Outlook to removed the copy after "x" number of days, we recommend that you regularly login and maintain messages on the mail server to avoid running out of storage space that may be consumed with unwanted messages.
Configure your Outlook 356 client:
- Click the File.
- Click Account Settings > Account Settings.
- Make sure your e-mail address is selected, then click Change.
- Under Mail settings check Leave a copy of messages on the server and select you peferred says to leave mail on the server.
Note: If you leave messages on the server forever, it can eventually slow down your mail connections and use up your disk space allowance. Therefore, we recommend choosing a number of days that’s long enough that you’ll be able to read the messages in your other mail program (or Webmail). In terms of performance, even using a large number such as 365 days is better than not checking this box.
If you check Remove from server when deleted from Deleted Items, the messages will be deleted when you delete them in Outlook. This may be useful if you’re trying to keep your Webmail box (sort-of) in sync with Outlook without using IMAP, but you shouldn’t choose it if you’re leaving messages on our servers to be backed up.
- Click Next.
- You should see the Account successfully updated message. Click Done.
Configure your Outlook 2010 client:
- Click the File tab and select the account for your e-mail address if it’s not already chosen.
- Click Account Settings.
- After making sure your e-mail address is selected, click the Account Settings button to open the settings window.
- Choose the account and click Change.
- Make sure your e-mail address is selected, then click Change.
- Click the More Settings button.
- Choose the Advanced tab.
- Mark check box Leave a copy of messages on the server in Delivery option. Make other selection choices as appropriate. If you leave messages on the server forever, it can eventually slow down your mail connections and use up your disk space allowance. Therefore, we recommend choosing a number of days that’s long enough that you’ll be able to read the messages in your other mail program (or Webmail). In terms of performance, even using a large number such as 365 days is better than not checking this box.
If you check Remove from server when deleted from Deleted Items, the messages will be deleted when you delete them in Outlook. This may be useful if you’re trying to keep your Webmail box (sort-of) in sync with Outlook without using IMAP, but you shouldn’t choose it if you’re leaving messages on our servers to be backed up..
- Click OK and click Next>Finish>Close.
Configure your Outlook 2007 client:
- Go to Tools > Account Settings.
- In Account Settings window, choose the account you want to set, then choose Change… and click More Settings….
- Click on the Advanced tab.
- Mark check box Leave a copy of messages on the server in Delivery option. Make other selection choices as appropriate. If you leave messages on the server forever, it can eventually slow down your mail connections and use up your disk space allowance. Therefore, we recommend choosing a number of days that’s long enough that you’ll be able to read the messages in your other mail program (or Webmail). In terms of performance, even using a large number such as 365 days is better than not checking this box.
If you check Remove from server when deleted from Deleted Items, the messages will be deleted when you delete them in Outlook. This may be useful if you’re trying to keep your Webmail box (sort-of) in sync with Outlook without using IMAP, but you shouldn’t choose it if you’re leaving messages on our servers to be backed up..
- Click OK and click Next>Finish>Close.
